MINUTES Appalachian Appaloosa Association

MINUTES June 8, 2008 @ Werners

Called to order 2:00 by President, Greg Miller

See sign in sheet attached for members present

Motion to accept the minutes as posted on the website & emailed by Secretary presented by Connie P. If anyone would like copy of the minutes, see secretary.     2^nd Vickie G. Minutes accepted as posted & emailed.

President stated Treasurer is on his way to this meeting. Will postpone Treasurer’s report until he arrives.

President made a motion to accept the Treasurer’s Report. 1^st: Connie Perry 2^nd Kelly Thompson.  Motion passed.

New members present – none. President did say several possible new members expressed interest at the Memorial Day show and several applications were taken, but none are present today.

Committee Reports

By – Laws     no changes

Fundraising – Chairperson, Vickie G stated Treasurer has the totals from the Memorial Day show. Will review when he arrives.

Grain Raffle: President presented & distributed tickets to several members for the Grain Raffle. Drawing will be held at the Appaloosa Affaire in 2 weeks. More opportunity for profit to the club in this raffle, so please sell all you can. Missed opportunity to sell them at the club show over Memorial Day.  Will sell at Appaloosa Affaire right up until time for drawing, around 5-6 pm.  Drawing will be held and grain given to winner at the show.

Chair person presented the idea of another raffle, but no decision or discussion ensued.

Futurity –Connie P spoke since Kelly T not here today. Kelly & Connie will meet this week. Our classes have been worked into the showbill with the Buckeye club and the futurity. Still some discussion regarding the Ohio Bred Class and 2 year old class, whether they will be accepted, but Weanling and Yearling are OK.  Brian A will confirm with Kelly and the Buckeye Club on June 12^th at their meeting.

Membership- Chairperson, Kelly T. isn’t present. No report.  Brian A stated money and applications have been received for 2 new members: Diana Bernhardt and Carlyn Wayland. Both are the result of the Memorial Day show.

Points Keeper – Chairperson is not present.  No report at this time.

President suggested sending a T-shirt from the Memorial Day show to Iraq. Per Connie, the item may not be able to be received and we should check with family members first.  Vickie will contact family.  

Trail Riding  -- Chairperson requested members let him know who would be participating in the ride at Chautauqua Ridge on July 26^th. Kids are welcome.  May have a cowboy poet/storyteller come for stories around the campfire.

Youth – Co-chair persons not present. No report. Next event July 11-13^th at Kentucky Horse Park. Get money in ASAP.

Show – Chairperson received the information from Treasurer, who is now present. See handouts distributed and attached to these Minutes.  Some bills are still outstanding, awaiting receipts or invoice. 

Show(s)  for next year are being scheduled and talks occurring with other clubs as partners. Discussion ensued on possible judges.  Looking to have appaloosa judges for pointed appaloosa classes in the May show next year. Would be a combined open show. The April show would be an appaloosa only show.

Unfinished Business 

1. Open Director position- Vickie G nominated Penny C.  Motion to accept Penny to fill the open Director position was made.  2^nd by Connie P. Motion accepted. Penny is now one of our Directors.

Treasurers Report – Chairperson, Brian A reviewed the handouts presented during the Show Committee report.  Motion to accept the Treasurers Report made by Connie P. 2^nd by Ralph S.  Motion passed. Treasurers Report accepted as presented.

New Business

1.  Treasurer brought attention to the fact that here are old checks that have not been cashed. $104.73 is outstanding to Kelly T

2. Motion made by Treasurer that in lieu of collecting what is owed from the show and rather than issue a new check for the lost checks from 2007, it is recommended that Kelly be given $31.73 in cash.   1^st by  Ralph S.   2^nd by Connie P.  Motion approved.

3.  Motion made by Treasurer to pay 2 receipts for envelopes and copying for the tack sale. Total amount: $20.19.  1^st Connie P   2^nd Ralph S.

4.  Thank you letter/Sponsor receipt has been created and sent to sponsors by Vickie G. as they came to her attention.

5.  Will be invoice coming for a Port a Let for the Appaloosa Affaire in amount of $75.

6.   Ralph S. donated envelopes for the Open Show – participants.

7.  New sponsorship forms for soliciting sponsors for 2009 shows has been created by Vickie G. Sample distributed to review.  See Vicki or Secretary for sample copy

8.   Motion made by Treasurer to approve payment of $400 insurance payment due June 21^st. 2^nd by Ralph S.  Motion approved. Copy of the insurance paperwork will be sent to President for the Appaloosa Affaire.  This insurance will cover 8 events per policy. They will be @ least the following: Appaloosa Affaire, Point show, Open Show, Futurity and club sponsored Trail rides.

9.  Appaloosa Affaire – President stated State Route 28 is closed 1 mile west of Skyline Arena at this time. Due to be open before the event.  Please call him for directions around the road block.   
A total of 10 events are scheduled for mounted, stick and horseless riders.  Games will be run Appaloosa style when applicable. Will need help from members with general duties: set up, booths, etc. Maintenance at the arena itself should be OK.  Members filled out a sign up/volunteer sheet. Call him for info before the show.

10.  Vickie made a motion to pay a $25 fee required by the State of Ohio. Since she moved and is the Statutory Agent for the Incorporation papers for the club, the State of Ohio needs a form filled out with her new address plus a $25 fee.  Motion was tabled.

11. Due to the planning that has begun for the 2009 shows, Brian made a motion to have Vickie G continue as show chair for 2009 rather than go through the election process in January. His concern is for continuality. Motion was tabled.

12.  Brian A. stated that OPAA cancelled their show for this weekend due to the lower quality of show that it would be.  Presented the idea of a query to work with OPAA and Buckeye for a show at Roberts on the last week in April 2009 – 3 club combined point show. Split cost and manpower from all 3 clubs equally.  Will need contract, separate checking account and equal representation from all 3 clubs on show committee. Greg, Kelly and Vickie would be AAA reps.  

Motion made by Vickie that further discussions ensue to include OPAA with AAA and Buckeye for Spring Show in 2009. 2^nd by Henry P.  Motion approved.

Show committee will meet after the Appaloosa Affaire at Skyline Arena at 7 pm. Invite members from Buckeye and OPAA.

13.  July 13 meeting will be rescheduled to 5:00 p.m. on July 26 during the club ride at the home of Greg Miller/Chautauqua Ridge.

14.  Motion by Vickie G to give a plant as a Thank you to Kelly’s friend Bonnie who helped on both days of the Memorial Day show + make her an honorary member till January.  2^nd by Penny.  In addition to this motion, a Thank you will also be sent to June Levy, sister of Nancy Engle who helped in the entry booth both days. Limit of $25 on plant cost. Motion approved.

 15.  Yellow Ribbon Donation – amount of donation to Yellow Ribbon Support group was discussed. Original amount was designated as 10%. Motion by Brian to ignore the 10% figure and round up to $300. 2^nd by Connie P.  Abstaining – Brian A.

Motion passed.

Motion to adjourn

1^st Craig G

2^nd Connie P.

Next meeting July 26 at 5:00 pm at the home of Greg Miller/Chautauqua Ridge.  Call for directions if needed.   

Bring your horse, camping and fishing gear!